Registration Procedures for First-Time Importers and Exporters

Digital Signature Certificate (DSC)

A DSC is required to safely digitally sign documents on the DGFT and Customs websites. This ensures authenticity and safe digital submissions.

Registrations Based on Product Category

Depending upon the types of products you wish to export, additional permits may be required. Such permits include:

• FSSAI Permit: For food and processed food exports.
• APEDA Permit: For agricultural products, meat products and processed food products.
• PHARMA Permit: For pharmaceutical exports.
• Handicraft/ Textile Committee Permit: For textile, garment and handicraft shipments.

How to Register as a First-Time Importer/Exporter

The process of becoming an exporter/importer becomes simpler when you follow a defined registration procedure:

• Establish Business: Open a current account, select a business format (sole proprietorship, partnership, LLC, etc.) and obtain a PAN.
• Apply for IEC Registration: Submit application form for IEC registration online on DGFT website with PAN, address proof and a copy of bank statement.
• Register AD Code: Coordinate with bank to obtain AD Code and register it on the port via ICEGATE.
• Apply for RCMC: Apply to the appropriate Export Promotion Council for RCMC based upon your product category.
• Link GST and ICEGATE: Link GST registration with your IEC for customs filing purposes.
• Apply for DSC: Obtain a Digital Signature Certificate for authenticating DGFT, EPC and Customs submissions online.

Essential Export Documents Checklist

Before processing your first export shipment, make sure that you have all of the required documents prepared. Having the necessary documentation facilitates customs clearance, compliance and timely foreign payments.

• IEC (Importer Exporter Code): DGFT-mandated IEC registration for all export transactions.
• AD Code Registration: Required to direct export earnings through your bank.
• Duty Drawback Registration: To claim reimbursement of customs duties paid on inputs utilized in export goods.
• KYC Port Verification: Mandatory verification by the exporter of their credentials for exporter registration at the port.
• Inspection Report (when requested by buyer): Third-party inspection to verify quality/quantity.
• Commercial Invoice: Information regarding product, cost, HS code and terms of sale.
• Packing List: Package-by-package information including weight, dimensions and product description.
• Bill of Lading (B/L): Shipping documents issued by carrier to confirm acceptance and shipment of cargo.
• Export Order / Purchase Order: Confirmation by buyer of the export transaction.
• Certificate of Origin: Declaration of the country of manufacture of the goods.
• Shipping Bill: Core customs document required for clearance and incentives.
• Letter of Credit (L/C): Payment guarantee issued by buyer’s bank.
• Phytosanitary / Fumigation Certificate: Required for agriculture and food exports.
• Insurance Certificate: Protects against damage or loss during transportation.

Please note that document requirements vary depending on product category and export destination; therefore, always refer to your customs broker or freight forwarder to determine the most recent regulations.